Book a desk or workspace

How to book a desk or workspace before heading into the office.

Tactic allows you to easily reserve a desk in the office using the Dashboard, interactive map, or the Timeline. Whether you are looking for a specific desk or want to see what's available, Tactic makes it easy to find and reserve the perfect workspace for you.

How to Book a Workspace in Tactic

Reserving a workspace via the Dashboard:

1. Log in to your Tactic account and go to the Dashboard.
2. You can reserve a desk by clicking on 'Make Reservation' in the weekly view.
3. Choose an available desk from the list or from the map.
4. Choose the start time, duration, workspace and optional parking space or workplace request.
5. Once you have confirmed the booking details are correct, click Reserve.
6. Your reservation will appear in the weekly view under the day(s) of your reservation.

• You can cancel your reservation at any time by clicking the three dots on the reservation and selecting 'Remove'.  
• You can click on the reservation to view the details and 'locate' it on the map.
• You can change what week you are looking at on the Dashboard by using the arrows on both sides of the weekly view.
   

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💡 Note: View which desk a team member has reserved by clicking on the day of their reservation on the Schedules tab of the Dashboard. This will redirect you to the map and locate their desk reservation.

 

Reserving a workspace via the Map:

1. Navigate to the Map using the menu on the left side of the screen.
2. Use the Filters to give you the proper criteria based on the reservation you would like to make. These filters consist of:
   • Building
   • Floor (if applicable)
   • Date
   • Reservation start and end time
   • Or click 'Live' for a view of current availability
3. The People, Rooms, Desk, or Other views allow you to find a team member or workspace by hovering over them to locate them on the map.
   • Use the Filter button to the right to filter by amenities
4. Once you have selected an available desk, either through the map or the Room or Desk view, a modal will appear with your workspace selection for the day and time you were viewing.
5. Add any additional days and optional parking.
6. Confirm the reservation details and click Reserve.
   
   
    

💡 Note: Existing reservations of other team members will display their profile pictures (or initials if no profile picture has been uploaded) directly on the map, making it easy to plan where to sit.
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💡 Note: You can see all workspaces from the map, but only the available desks you have permission to reserve and are available during the timeframe you are searching, will display in green.

• Desk status colors:
  • Green = Available
  • Light grey = Restricted to another team(s) or user(s)
  • Dark grey = Occupied; hover to see who has reserved it.

Reserving a workspace via the Timeline

1. Open the Timeline from the menu on the left side of the screen.
2. Select a space to create your reservation
3. Once you have selected an available desk, either through the map or the Room or Desk view, a modal will appear with your workspace selection for the day and time you were viewing.

4. Add any additional days and optional parking.
   
   

    

Checking In to Your Reservation

Once you have made a reservation, you can check in up to 1 hour before the scheduled reservation start time when Remote Check-In is enabled.

You can check in through Tactic, the mobile app, Slack or Microsoft Teams.

If Remote Check-In is disabled, users can check in using a QR code or through Wi-Fi Check-In, if enabled for their office. With Wi-Fi Check-In, users are automatically checked in when they connect to the office network.  

How to Check Into Reservations via the Office Wi-Fi

For more information on how to enable or disable Remote Check-In, please see the article: 

Disable Remote Check-In