Admins can edit many desks, meeting rooms and other resources at once, for example to change their hours, require approval or restrict who can book them. To edit a single resource, click it on the map, click the three dots (⋮) and select Edit Workspace.
Which steps to use: open the floor on the map. If you see Open Map Builder at the top right, follow Floors that use Map Builder. If you see Map Edit mode, follow Floors that use the older map. Your organization can have both.
Floors that use Map Builder
- On the map, choose the floor and click Open Map Builder.
- Click the ⋯ menu at the top right and select Edit resources.
- Click the resources on the map, or search for them by name. Hold Shift to select more than one.
- Make your changes in the Edit Resources panel:
- General: name, label and description, plus booking options such as Assigned, Approval Required, Make unavailable and Walk-up. Fields you leave empty keep each resource's current value.
- Hours: add custom hours for exceptions, such as closures or extended availability.
- Assignments: choose Open Access or Restricted Access, add assignments, and set up Priority Booking.
- Click Save (for example, Save 3 resources).
💡 Note: Dedicated desks keep their own booking settings and aren't changed by the General tab's booking options.
Floors that use the older map
From the interactive map, select the Map Edit mode button located in the top-right corner of the screen.
Note: You must be an admin to see this option.Once in Map Edit mode, select the resources you want to edit. For example, you can select all desks in a specific area or all conference rooms on a particular floor.
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Next, you can make bulk changes to the selected resources. For example, you can require admin approval for all reservations, mark all resources as unavailable, or add custom restrictions.
In the General tab, you can also manage the basic details of the resource. Here you can:
- Update the resource name.
- Add amenities.
- Add a description. This description will be shown to users when they are reserving the desk, if you want to share important information about the space.
In the Hours tab, you can set the availability hours for the resource. You can also restrict access on specific days or for a defined period of time, such as a single week or selected dates.
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In the Assignments tab, you control who can reserve the resource.
- With Open Access, anyone can reserve the desk.
- With Restricted Access, you can limit reservations to a specific group or team.
To restrict access:
- Select Restricted Access;
- Click Add Assignment;
- Choose a Primary Assignment Group;
- Select the users or teams who should have access.
You can also configure Anchor Days, which allow desks to be assigned to users or teams on specific days of the week, instead of a continuous assignment. For more information about Anchor Days, you can refer to this article: How to Set Up Anchor Days
There is also the Priority Booking option. This allows a primary group to have priority access to the resource. If no reservations are made by the primary group by a specific day or time, access can automatically open to a secondary group. For more information about Priority Booking, you can refer to this article: How to Enable Priority Booking on a Workspace
For more detailed information about assignments and configuration options, you can also refer to this article: Assign a Resource to a User or Team
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Remember to save your changes before exiting the Edit Map mode.
That's it!
Editing resources in bulk saves you from updating each workspace one at a time. For everything else Map Builder can do, see How to use Map Builder.