The Timeline shows every room booking in one place, so you can see who has which room and when. You can also highlight the bookings that have a workplace request, such as AV setup, and dim the rest, so they are easy to spot at a glance.
Anyone who can see the Timeline can use these tools. The highlight only appears if your organization has workplace request types set up.
Open the Timeline and move around
- Click Timeline in the left-hand menu.
- Choose Rooms to see meeting rooms, and Day, Week or Month to change how much time you see.
- Click Today to jump back to the current date.
- Use the mini calendar in the sidebar to jump to any date. The calendar view and the Timeline view share the same date, so it stays put when you switch between them.
- Use Search Rooms... in the sidebar to find a room, and tick or untick rooms to show or hide their columns.
Highlight bookings with a workplace request
- On the Timeline, in the day, week or month calendar view or in the Rooms timeline view, find Highlight above the schedule.
- Click Request Type.
- Tick one or more request types. The list shows how many bookings on screen have each type, with the busiest first. Use Search request types... to find one.
- Click Done.
Bookings with the chosen request types stay bright and all other bookings are dimmed. Each chosen type also appears as a chip next to the menu. Click the remove button on a chip to stop highlighting that type, or click Clear in the menu to remove them all.
The highlight is not available when you are looking at desks.
Reorder and resize the room columns
In the Day view, you can arrange the room columns the way you like.
- Reorder: drag a room's header left or right and drop it where you want the column. Your order is remembered.
- Resize: drag the right edge of any header to make all columns wider or narrower.
- Reset the width: double-click the edge of a header to make the columns fill the screen again.
Duplicate a reservation
When you duplicate a reservation, the copy keeps the original's description, visibility, online meeting, organizer and attendees, so you only need to pick a new time.
Troubleshooting
I don't see the Highlight menu. It only shows when your organization has workplace request types, and not in the Desks view. Switch to Rooms and check that request types exist.
A booking is dimmed. A highlight is on, and that booking doesn't have a chosen request type. Remove the chips, or click Clear in the menu.
I can't find a room. Make sure it is ticked in the sidebar list, and clear the Search Rooms... box.
If you still need help, contact support@gettactic.com and include a screenshot of your Timeline.
Related: Reserve a Meeting Room